LEGEND PUBLISHERS UK PRIVACY NOTICE

1. INTRODUCTION

1.1 This privacy notice (“Privacy Notice”) explains how Legend Publishers UK Ltd (referred to as “we”, “us” or “our”) collect and use your personal data (your personal information) in connection with our publishing business and services. It also explains your rights in relation to your personal data.

1.2 You may be accessing this Privacy Notice for a range of reasons. You may be:

• A reader, buyer, or consumer of our services

• An author, agent, or prospective writer

• A freelancer, illustrator, or contractor

• A prospective employee, intern, or volunteer

• An influencer, reviewer, or marketing partner

Each of the groups above is referred to individually as a “Group” and collectively as “Groups”.

1.3 Sections 1–13 of this Privacy Notice apply to you, no matter which Group you fall into. Specific information relating to our use of your personal data is set out in the Schedules at the end of this Privacy Notice (to be provided separately).

1.4 Where we refer to “website” in this policy, we mean legendpublishers.co.uk and related web properties from which you have accessed this Privacy Notice.

2. ABOUT US

2.1 We are Legend Publishers UK Ltd, a company registered in England and Wales and acting as the data controller of your personal data. Our company registration number is 16553912, and our registered office is Suite 6302 Unit 3A 34-35 Hatton Garden Holborn London EC1N 8DX.

2.2 You can contact us as follows:

FAO: Data Protection Compliance
Email: [email protected]
Address: Suite 6302 Unit 3A 34-35 Hatton Garden Holborn London EC1N 8DX

3. HOW WE COLLECT YOUR PERSONAL DATA

3.1 We collect personal data in the following ways:

(a) When you visit our website, we collect certain technical information (e.g., IP address, browser information, device type, and similar metadata). This might include information collected by analytics services or via cookies. For more detail, see our Cookie Policy.

(b) If you contact us (via phone, email, or web forms), we collect any information in that correspondence.

(c) If you submit content to us – including manuscripts, artwork, or marketing submissions – we collect that information.

3.2 If you interact with us on social media (e.g., Instagram, Facebook), we may collect information about you and those you interact with in accordance with the privacy policies of those platforms.

3.3 In certain cases, we may receive information about you from third parties (for example: promotional campaign partners, social media platforms, or publicly available sources).

4. HOW WE USE YOUR PERSONAL DATA

4.1 We use your personal data on various lawful bases under UK GDPR, including:

4.1.1 Performance of contract: To provide services you have requested (e.g., publishing, editing, marketing support).

4.1.2 Consent: Where you have given permission for specific processing (e.g., marketing emails).

4.1.3 Legitimate interests: For our business operations, customer service, or marketing optimization (where those interests are not overridden by your rights).

4.1.4 Legal obligation: To comply with applicable laws and regulations.

5. COMMON PURPOSES WE MAY USE YOUR DATA FOR

No matter which Group you fall into, we may use your information to:

5.1 Provide access to and optimize our website (including personalised content).

5.2 Detect and prevent fraud, protect against unauthorised activities, and maintain lawful business operations.

5.3 Comply with legal rights, policies, and procedures, including working with legal advisors where necessary.

5.4 Undertake archiving, research, and internal document management.

5.5 Carry out data backups and operations management.

5.6 Enable delivery of online meetings, webinars, conference calls (with your consent for recordings).

6. WHO WE SHARE YOUR PERSONAL DATA WITH

In connection with the purposes and lawful grounds described above, we may share your personal data with:

6.1 Third-party service providers (hosting, analytics, payment processing, delivery, technical assistance).

6.2 Marketing partners where you have consented to such sharing.

6.3 Members of our corporate group (subsidiaries or holding companies).

6.4 Prospective buyers or sellers of our business assets.

6.5 Legal advisors, regulatory authorities, courts, or government agencies, where required by law.

6.6 We reserve the right to change our third-party partners from time to time.

7. COOKIES

We use cookies to ensure you get the best experience on our website. Further detail on cookies is set out in our Cookie Policy.

8. SECURITY OF PERSONAL DATA

8.1 We have appropriate safeguards in place, including:

• Physical security of facilities and devices

• Encryption and password protection

• Employee training on data protection

• A policy of “privacy by design”

9. HOW LONG WE KEEP YOUR DATA

9.1 We will retain your personal data only as long as necessary for the purposes for which it was collected, or as required by law. Retention periods may be extended for legal, regulatory, or tax compliance.

9.2 If you would like more information about data retention for your specific personal data, please contact us.

10. INTERNATIONAL TRANSFERS OF YOUR DATA

10.1 In some cases, we may need to transfer your personal data outside the UK (for example, where an author, partner, or contractor is based overseas).

10.2 Whenever personal data is transferred outside the UK, we ensure it receives an adequate level of protection by using:

10.2.1 Transfers to countries with UK Adequacy Decisions.

10.2.2 Standard Contractual Clauses approved for international transfers.

11. YOUR RIGHTS

Under UK data protection law, you have rights in relation to your personal data, including:

11.1 Right of access – You may request access to the personal data we hold about you.

11.2 Right to rectification – You can request correction of inaccurate data.

11.3 Right to erasure – You may ask us to delete your personal data.

11.4 Right to restrict or object – You can object to our processing based on legitimate interests.

11.5 Right to data portability – You can request your data in a machine-readable format.

11.6 Right to withdraw consent – You may withdraw consent for processing where it is based on consent.

11.7 Right to opt out of marketing – You can stop marketing communications at any time.

11.8 Right to complain – Contact us or raise a complaint with the UK Information Commissioner’s Office (ICO) at https://ico.org.uk/.

To exercise any of these rights, please contact us at: [email protected]

12. AUTOMATED DECISION MAKING AND PROFILING

12.1 We may analyse personal information to create profiles relating to your interests or preferences (for marketing and content personalisation).

12.2 If we use automated decision-making that significantly affects you, we will provide meaningful information about the logic involved and consequences.

13. CHANGES TO THIS PRIVACY NOTICE

13.1 We may update this Privacy Notice from time to time. Any changes will be posted on our website or notified to you directly if required.

13.2 This Privacy Notice was last updated on 05 January 2026.